Minutes of the 2015 AGM

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Charmouth Local History Society
(The Pavey Group of Charmouth)
Minutes of the Seventeenth Annual General Meeting
held in the Club Room, Community Hall

Monday 28 September 2015 7.00pm

  1. Apologies. Maureen Bullows, Christine Cook, Helen and Rob Hughes, Neil Mattingly, Valerie Pavey, Roger & Elizabeth Sansom, Chris Shirley-Smith and Mike Thomas.
  1. Chairman’s Welcome. Pat Stapleton welcomed six committee members and seven ordinary members to the meeting. She recounted that much had been achieved over the past year (as summarised in the secretary’s report) and that the Society was in much better shape than a year ago. She praised all the hard work Russell Telfer had done for the society in recognition of which he had been awarded life membership.
  1. Minutes of the Last AGM. These were accepted as an accurate record.
  1. Matters Arising. There were none.
  1. Secretary’s Report. This had been pre-circulated and was briefly summarised and was unanimously accepted by the meeting.
  1. Treasurer’s Report. The financial position was summarised: the Society still had a healthy balance and the decision to outsource our printing had been justified by the income from sales of the History Trail and the Echo. The report was unanimously accepted by the meeting.
  1. Amended Constitution. This had been pre-circulated and was briefly summarised, and then proposed by Gary Readings, seconded by Ken Gollop and unanimously accepted by the meeting.
  2. Membership Rates. These were proposed to remain at £6 per family, included those residing outside of Charmouth and this was unanimously accepted by the meeting.
  1. Election of Officers and Committee. All existing committee members had agreed to continue and there were no new nominations; Pat Stapelton announced she was standing down as chair and Phil Tritton offered to stand as the next chair: this was proposed by Pat Stapleton, seconded by Richard Dunn and unanimously accepted by the meeting.
  1. AOB. Phil Tritton raised a vote of thanks to the outgoing chair for all the hard work she had put into the society over many years. The high quality of the last Echo was commended, although it was suggested two copies a year would be better; an alternative suggestion was one Echo at Easter (so we could market it through the summer to visitors) and a newsletter in the autumn.

The meeting closed at 8.00 pm.

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